The original 13 bylaws were accepted by the founding executive board on November 16, 2014. The 14 bylaws below are the latest version. They have been accepted on Febuary 18, 2015.

1. Organizational structure
The Gerontoludic Society will be overseen by an organizing committee, consisting of an executive board, an advisory board, and a student board.

2. Advisory board
Any research group or company willing to participate in The Gerontoludic Society is allowed one representative in the advisory board. The appointment of the representative needs to be approved by at least one executive board member.

3. Advisory board responsibilities
All members of the organizing committee are required to help promote new Gerontoludic Society initiatives. When the advisory board is called upon for a vote, each member is invited to cast one vote.

4. Executive board
The executive board consists of a president, a vice president, and any other number of roles outlined below. The representatives within the executive board are required to be part of an institution of higher education. In addition, the board can contain several industry liaisons. These members are not required to be affiliated to an institution of higher education. However, there can be only one industry liaison on the board per continent.

5. Executive board roles
The executive board of Gerontoludic Society includes the following positions. With the exception of the industry liaison role, there can be only one of each role on the board.

    • President: The president develops the vision for the society and manages the executive board. When a vote within the executive board ends in a tie, the president has the authority to make the final decision.
    • Vice president: The president is aided by a vice president. The president is allowed to appoint his or her vice president directly. The vice president serves as president in the absence of the president and assists the president in his duties. The president and vice president should be affiliated to universities that are located on different continents.
    • Secretary: The secretary arranges the meetings, takes notes during the meetings and supports the president and vp in the daily management.
    • Event manager: The event manager edits the calendar on the website and makes sure it is up to date.
    • Community manager: The community manager manages the mailing list and keeps track of our Google group and Twitter account.
    • Librarian: The librarian manages the online repository and makes sure it stays up to date.
    • Editor-in-chief: The editor-in-chief approves of posts on the website and edits them.
    • Media Liaison: The media liaison communicates with the media.
    • Industry Liaison: The industry liaison communicates with industry partners and organizes collaborations with them.

Within these roles, no more than two people from the same institute can be on the executive board.

6. Executive board nominations
Any member of the Gerontoludic Society (i.e., not limited to members of the organizing committee) can run for an executive board position. A member has to send a formal letter announcing her candidacy to the entire executive board to become electable.

7. Executive board elections
Executive board members (including the president but excluding the vice president as she is appointed directly by) are elected by all members of the organizing committee, including the advisory board. Members of the executive board get 2 votes, while members of the advisory board get 1. In case of a tie, there is a second vote between the president, vice president and secretary to choose between the tied candidates.

8. Executive board appointments
Every member of the executive board has to be re-elected after 4 years of service. A board member is allowed to serve multiple terms of 4 years if she is re-elected.

9. Terminating an executive board membership
Any executive board member is able to request an election from the entire organizing committee to replace any executive board member. This election can only be held after the approval of more than 60% of the executive board.

10. Decision-making
The executive board has decision-making authority on all matters related to the Gerontoludic Society. Decisions are made through online voting. Each executive board member receives 1 vote and needs to use her vote within 72 hours of receiving it. A 60% majority is necessary to approve any decision. The advisory board will be consulted before the voting process starts if one of the members of the executive board requests it. Their vote is only meant to be informative and has no consequence. When the advisory board is asked to vote, each member receives 1 vote and is given up to 72 hours to make their decision.

11. Language
The working language of The Gerontoludic Society shall be English.

12. Volunteering
The Gerontoludic Society relies solely on volunteers. Members of the organizing committee will never be compensated for their service in any way.

13 Publication of the bylaws
These bylaws are to be made available to the public at all times. Changes to them are made through the decision-making process outlined above. After changes the bylaws, the changes need to communicated to all members of the Gerontoludic Society.

14. Student Board
The student board can contain up to one student representative per continent. Once a person loses their status as a student, they can no longer serve in the student board.